American Coatings Association & PaintCare

Administrative Assistant (Onsite)


Summary

American Coatings Association (ACA) seeks a qualified Administrative Assistant to join our team. We are looking for a professional with exceptional interpersonal skills, technological savvy, and who will take initiative to solve problems and tackle various tasks/challenges. This position is located onsite in Washington, DC and will report to Amy Grove, VP of HR & Administration and Marcus James, Office Manager.

About ACA

ACA is a voluntary, nonprofit organization working to advance the needs of the paint and coatings industry and the professionals who work in it. Through advocacy of the industry and its positions on legislative, regulatory, and judicial issues at the federal, state and local levels, it acts as an effective ally ensuring that the industry is represented and fairly considered. The association focuses on advancements in science and technology through its technical conferences and journals, and offers essential business information to members through its publications, surveys, and business programs.

For an overview of our organization, please visit our website at www.paint.org.

Areas of Responsibility

  • Act as the ambassador to the office by sitting at the front desk to greet staff & visitors, maintaining the look & feel of the office space (organizing shared spaces, restocking supplies) and answering calls.
  • Master our technology suite (including but not limited to the Microsoft Suite, Box, Bill.com, Salesforce & Zenefits) in order to support office staff and complete daily work
  • Receive and distributes office mail daily, and send packages as needed
  • Assist in facilities management, including scheduling office repairs/maintenance, maintaining supplies, and the setup/breakdown of on-site meetings and events
  • Assist with meeting preparation (scheduling, reminders, compiling slides) and webinar facilitation as needed
  • Maintains filing systems as assigned, including maintaining records and making updates within Box and Salesforce
  • Responds to and resolves administrative inquiries with efficiency & problem-solving mindset
  • Assists in preparing agendas and schedules for onsite meetings
  • Supports ACA’s recruitment process by scheduling interviews, coordinating schedules and filing information
  • Performs other related duties as assigned

Skills and Qualifications

  • Enthusiastic, adaptable, highly detail-oriented and tech-savvy
  • Excellent communication skills and interpersonal skills
  • Proficient and experienced with Microsoft Office Suite
  • Experience with data management systems (ex. Salesforce or similar) and cloud-based software
  • Excellent organizational skills and attention to detail
  • Understanding of clerical procedures and systems such as recordkeeping and filing
  • Experience with meetings prep and webinar facilitation
  • Knowledge of office management systems and procedures
  • Ability to work independently
  • Must be able to lift up to 25 pounds at times

Physical Requirements:

Location and Travel

This position is located at ACA headquarters in Washington, DC. Travel only infrequently required (to attend a bi-annual trade show, and a potential conference event).

Employment, Salary and Benefits

This is a full time, regular position; salary is dependent on experience. ACA provides generous benefits including 401(k) match, PTO, medical, dental, and life insurance, commuter benefits & wellness reimbursement, and professional development/training opportunities.

Diversity & Inclusion

ACA is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, race, religion, sexual orientation, veteran status, and other characteristics that make our employees unique.

Contact Information

To apply for this position please visit https://american-coatings-association.breezy.hr/. Please submit your resume through the online position listing.