American Coatings Association & PaintCare

Summary

American Coatings Association (ACA) seeks a qualified candidate for an Accounts Payable Specialist position within its Finance and Accounting Department. This position will be primarily responsible for performing the accounts payable function of the Association and its subsidiaries, requires 1-3 years accounting experience with a high level of attention to detail/accuracy due to the high transaction volume. This position will be located in Washington, DC and will report to ACA’s Controller.

About ACA

ACA is a voluntary, nonprofit organization working to advance the needs of the paint and coatings industry and the professionals who work in it. Through advocacy of the industry and its positions on legislative, regulatory, and judicial issues at the federal, state and local levels, it acts as an effective ally ensuring that the industry is represented and fairly considered. The association focuses on advancements in science and technology through its technical conferences and journals, and offers essential business information to members through its publications, surveys, and business programs.

In addition to the parent organization, American Coatings Association, this position will also provide Accounts Payable duties for ACA’s subsidiaries: PaintCare (PC), World Coatings Council (WCC), Graffiti Resource Council (GRC), AC Media and PaintPAC. For an overview of our organization, please visit our website at www.paint.org.

Areas of Responsibility

  • Review and process vendor invoices and employee expense reimbursements through online bill pay system
  • Ensure all invoices have appropriate documentation from vendor
  • Verify invoice billing prices against executed contract agreements
  • Clarify any questionable invoice items, prices or supporting documentation
  • Calculate use tax amounts for various states, where applicable
  • Reconcile monthly vendor aging statements
  • Research invoice-related discrepancies and issues
  • Maintain accounts payable vendor records, including 1099 status and Sales & Use tax
  • Gather necessary vendor information for preparation and issuance of annual 1099s
  • Perform other related duties as required to support the Finance team: assist in monthly/yearly close, annual audit
  • Identify, recommend, and implement process improvements to increase efficiency of the AP team
  • May participate in various projects, either through formal assignment, or on an ad hoc basis
  • Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing
  • Reconcile accounts payable transactions with bank statements for month-end
  • Produce payment reports for all subsidiaries
  • Effectively communicate with vendors, in-house and remote staff, and management

Preferred Skills and Qualifications

  • Associate or Bachelor degree
  • Minimum 1-3 years of accounts payable or general accounting experience is preferred
  • Strong computer skills in integrated financial and cloud-based applications
  • Knowledge of online bill pay systems is desired. Preference given to Bill.com experience but familiarity with other similar online systems is acceptable.
  • Proficiency with Microsoft Office suite (Excel, Outlook, Word)
  • Knowledge of accounts payable function and general accounting procedures
  • Ability to work in a high transaction volume environment
  • Strong attention to detail and accuracy
  • Good research, analysis, and problem-solving skills
  • Ability to work independently and in a team environment
  • Good organizational skills
  • Ability to multi-task, prioritize and meet deadlines
  • Good communication skills
  • Ability to effectively interact with all levels of staff and outside vendors

Location and Travel

This position is located at ACA headquarters in Washington, DC. Travel only occasionally required.

Employment, Salary and Benefits

This is a full time, regular position. Salary depends on experience; ACA provides generous benefits including 401(k) match, PTO, medical, dental, and life insurance, commuter benefits & wellness reimbursement, and professional development/training opportunities.

Diversity & Inclusion

ACA is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, race, religion, sexual orientation, veteran status, and other characteristics that make our employees unique.

Contact Information

To apply for this position please visit https://american-coatings-association.breezy.hr/. Please submit your cover letter, resume, and salary requirements through the online position listing.