American Coatings Association & PaintCare

Position Description

American Coatings Association (ACA) and its affiliate PaintCare Inc. seek a qualified legal assistant to join their in-house Legal Affairs division. The individual in this position will be responsible for addressing the varying legal needs of ACA and its affiliate organizations, most chiefly, PaintCare. PaintCare operates a product stewardship program responsible for the post-consumer collection, recycling, and disposal of post-consumer paint products. Occasional travel (5-10% of time) is required.

Primary Job Responsibilities

  • Tracking contracts throughout negotiation using custom-built SalesForce and FileMaker databases
  • Preparing contracts for execution via email and via DocuSign
  • Maintaining archives of completed contracts in cloud folders
  • Basic contract administrative duties, such as procuring certificates of insurance and drafting routine contract notices
  • Preparing registration and renewal filings for corporate registrations, sales/use tax exemption, and business licenses
  • Maintaining archives of governance documents for ACA and its affiliate organizations
  • Various other duties to support the needs of attorneys in the Legal Affairs division

Skills and Qualifications

  • Excellent organizational skills and attention to detail
  • Two to five years of experience in an administrative or legal support role
  • Strong interpersonal and communication skills
  • Demonstrated ability to manage competing priorities for multiple stakeholders and to manage client relationships without undue supervision
  • Strong technology skills; experience with document management software, SalesForce, and/or FileMaker are a plus
  • Experience with one or more of the following is a plus:
    • o managing contracts and/or other legal documents
    • o contract administration
    • o trade associations or other non-profit organizations

    Special Requirements

    All ACA employees hired after November 3, 2021, must be fully vaccinated against COVID-19 by the start date of their employment or obtain an approved accommodation or exemption, as may be provided for under applicable law. An offer for employment for this position will be conditioned on the selected candidate providing documentation to evidence his/her vaccination status or to evidence his/her eligibility for an approved medical, religious, or other exemption or accommodation.

    How to Apply

    To apply for this position please visit Please submit your cover letter, resume, and salary requirements through the online position listing.


    This position is located at ACA headquarters in Washington, DC. ACA has a hybrid work environment, where staff spend days both onsite and working remotely each week.

    Employment, Salary and Benefits

    This is a full time, regular position; salary is dependent on experience. ACA provides generous benefits including 401(k) match, PTO, medical, dental, and life insurance, commuter benefits & wellness reimbursement, and professional development/training opportunities.

    Diversity & Inclusion

    ACA is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, race, religion, sexual orientation, veteran status, and other characteristics that make our employees unique.

    Contact Information

    To apply for this position please visit Please submit your resume through the online position listing.

    About American Coatings Association

    ACA is a voluntary, nonprofit organization working to advance the needs of the paint and coatings industry and the professionals who work in it. Through advocacy of the industry and its positions on legislative, regulatory, and judicial issues at the federal, state and local levels, it acts as an effective ally ensuring that the industry is represented and fairly considered. The association focuses on advancements in science and technology through its technical conferences and journals and offers essential business information to members through its publications, surveys, and business programs.

    About PaintCare

    PaintCare is committed to making it easy and convenient for households, businesses, and institutions to recycle postconsumer (leftover) paint in states with paint stewardship laws. A nonprofit organization created by paint manufacturers, PaintCare sets up drop-off locations for leftover paint, arranges for recycling and proper disposal, and conducts public education. More than 50 million gallons of paint, stain, and varnish have been managed by PaintCare in 9 states and the District of Columbia, with a new program launching in New York in 2022. For additional information, visit, like us on Facebook, and follow us on Instagram and Twitter @WeRecyclePaint.